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Monarch Media Designs' Fundraiser:

Boys & Girls Club Van Fund

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Monarch Media Designs is teaming up with the Boys & Girls Club in Madison, WI to help fund the purchase of new vehicles.

The History…

In 1999, our local centers became a chartered affiliate of Boys & Girls Clubs of America, opening its doors in the South Madison community to more than 600 young people. In 2003, the BGCDC opened a site in an apartment complex in the Allied-Dunn’s Marsh Neighborhood that served more than 1,000 young people annually.

In 2006, community leaders raised more than $3,000,000 to build a new Boys & Girls Club family center in the Dunn’s Marsh Neighborhood, which served more than 1,800 kids on an annual basis. In 2008, our local Club begin a college preparatory program at East High School in Madison; in 2009, the Club expanded its college preparatory program in all four local high schools and partnered with Centro Hispano to start academic support programs at Verona High School.

In 2010, BGCDC volunteers had raised more than $1,000,000 over an 8-year period to support local programming through the annual Bike for Boys & Girls Club event, helping to keep the doors open for more than 2,000 young people and their families – 7 days a week, 50 weeks a year. In 2010, the local Boys & Girls Club served more than 2,100 young people, and 100% of the Club’s College Prep members graduated from high school. More than 90% are in college as of October 2011.

The Boys & Girls Club of Dane County provides a variety of enrichment programs at its 2 sites and 5 school-based locations. In 2010, the Clubs served 2,177 members, as well as 7,432 others in the community. Programs are provided in the areas of Character & Leadership; Education & Career Development; the Arts; and Sports, Fitness, & Recreation.

The Current Issue…

The Club currently has 4 used vans, none of which work reliably to transport our kids. The vans are approximately 10 years old and have an average of 70,000 miles on each. Three vans are used for youth and teen programming, and one van is used for transporting children and equipment for the Creative and Performing Arts Program.

The many struggles with the vans range from broken and cracked windshields, missing passenger windows, and general body damage and chipped paint – along with metal rusting. Mechanically, the vans have problems such as broken tire-rods, failed fuel pumps, growing transmission troubles, and frayed front and rear brakes. These issues present myriad problems for our van drivers and the children whom they are transporting. For example, recently, the emergency brake on one of the vans got stuck, causing the van to slow uncontrollably while driving. In addition, while transporting kids to attend a Brewers game in Milwaukee, a van stalled out on the side of the road due to fuel pump challenges. Therefore, we have stopped using the vans and are exploring other immediate transportation options.

As we researched the inspection costs through Madison mechanics (e.g., CarStar, ComStock, and J&L Goodyear), the estimated costs for fixing such problems range from $8,000 to $10,000. This cost reflects simply bringing the current vans to an “operable” status. However, more investments would have to be made for winter tires, installing updated seatbelts, and fixing the existing body damage.

Implications of Van Issues…

• Without new vans, we will be unable to pick up 250 Club members per week at their schools.
• Kids would be unable to attend tutoring sessions or benefit from other Club programming.
• The van’s problems present a safety issue for many of our Club kids.
• Security issues could lead to vandalism, destruction of property, or vagrancy.
• Our Club could fail to acquire state child care licensing due to van issues.

Overall, having unreliable vans with major issues does not allow the Boys & Girls Club of Dane County to operate as efficiently as it could. The costs, both financial and time-related, of maintaining these vans drain resources that could otherwise by benefitting our Club members.

Summary of Proposed Project….

During the school year, young people come from 18 area schools, five days a week. The Boys & Girls Club of Dane County currently has a shuttle service that picks up approximately 250 Club members at 6 different schools each week. We are able to pick up kids at West High School, James C. Wright, Leopold, Thoreau Elementary, Orchard Ridge, and Akiratoki Middle School. Many of the school’s locations and transportation costs make it difficult for our members to travel to the Club after school; therefore, we pick them up from school with the goal of providing them with a safe, nurturing environment during critical after-school hours.

With five new, working vans, we will expand our outreach to kids, reduce costs, and improve positive awareness of our brand. We want to ensure that all of our members have a safe way to travel to and from the Club. Please see more on our objectives below.

Objectives We Expect to Accomplish…

We expect to be able to accomplish the following with our five new vans:

• Double the number of children for whom we provide transportation from 250 to 500 weekly
• Expand the number and location of schools from which we pick up kids by 6 schools
o East High School
o Lapham Elementary
o Whitehorse Middle School
o Verona High School
o Badger Prairie Elementary
o Sugar Creek Middle School

• Expand partnership with Verona School District (pending conversation with Superintendent and Alder)
• Hire an additional van driver, which will be cost-neutral based on our savings
• Reduce our carbon footprint by driving newer, more fuel-efficient vans
• Utilize the exterior wraps to promote the Club and encourage fundraising
• Coordinate with AVID/TOPS college tours and other field trips to maximize van use

Cost Savings Projection...

We estimate that our cost savings will be as follows:

• Reduce bus rental of school buses for a savings of approximately $20,000 per year
• Reduce maintenance costs by 20% or $3,000 per year by improved condition and warranty



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Monarch is working on selecting a charity so you can support Boys & Girls Club Van Fund.